Club Volunteer Policy

2018 VOLUNTEER POLICY

Ipswich Cycling Club relies on the contribution of volunteers to be successful, whether staging racing events, raising club funds or working behind the scenes with club administration. Without the efforts of volunteers, the club would not be able to operate.

Many members derive a great deal of satisfaction through participation in racing events. Making the occasional contribution as a volunteer is equally satisfying and increases the sense of fraternity among us all.

Volunteering opportunities range from jobs which may take as little as half an hour. The tasks are not difficult and new volunteers are supported by someone who has done the job before.

To ensure that the club maintains a level of success, and to enhance development of our club community, Ipswich Cycling Club calls upon its members to contribute as club volunteers.

Volunteer Roster

The Club Management Committee will develop a Volunteer Roster in January of each year. This will be based on the ICC and CQ Events Calendars for the year ahead.

Members must review the Volunteer Roster upon release and inform the Club Secretary if;

  • they are unable to fulfil their volunteer obligation,
  • they wish to select another event, or
  • they may be able to contribute in other ways.

The Club Management Committee aims to be flexible and open to negotiation so that all members have an opportunity to contribute to the volunteer effort.

Expectations

Expectations upon members vary depending on an individual’s CA membership category. This is due a range of factors including the cost per membership category and the contemporary membership category demographic.

Race Members.  Members in the Race membership category, Elite and Masters, are expected to provide between four and eight hours of volunteer effort per year, typically in support of racing events. Some Race members may choose to volunteer in other ways; for example, they may have a particular skill to contribute, or have an interest in a particular area of club operations or development. Race members wishing to make an alternative volunteer contribution should contact the Club Secretary at the beginning of each year.

Junior Members.  Members in the Junior category are not expected to make a volunteer contribution. Parents of junior members are however expected to become involved in club activities. This may be on a casual basis (e.g. by offering support at a race event on the day) or by making a formal offer of support (e.g. by requesting to be on the roster). Parents of junior members who take up a role on the Club Management Committee will be provided with a CA membership (non-riding) by the club.

Ride Members.  Non-racing members in the Ride membership category are encouraged to make a volunteer contribution to increase their involvement and enhance their experience as a club member. This may be on a casual basis (e.g. by offering support at a race event on the day) or by making a formal offer of support (e.g. by requesting to be on the roster).

Non-riding Members.  Non-riding members are encouraged to make a volunteer contribution to increase their involvement and enhance their experience as a club member. This may be on a casual basis (e.g. by offering support at a race event on the day) or by making a formal offer of support (e.g. by requesting to be on the roster). Non-riding members who take up a formal role on the Club Management Committee will have their non-riding membership covered by the club.

Of course we’d love to have your family and friends help out; even small jobs structured around your racing schedule will make a difference. Remember a little goes a long way and we’re building a club where everyone is included and involved.

Volunteer Training

Most volunteer roles require no formal training, meaning that they may be fulfilled after a simple briefing prior to a given event.

Volunteer first aiders, traffic controllers and timekeepers may require formal training to enable effective fulfilment of each role. The club has the capacity to provide for formal training in such roles if required.

Ipswich Cycling Club, your club, needs your help; not just to achieve success, but to maintain its place in the sport of cycling. Your reward will be seeing your club grow, and its riders achieve great results at the highest levels!

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